Academic Regulations

In the case of a discrepancy between the English and French version of any regulation, Faculty Council will determine, in interpreting the regulation in question, which is the official version to be used.

Definitions

Academic Year:
For full-time students, the period from September to May. The academic year is divided into three terms, Fall Term and Winter term and Summer term. For the purposes of determining academic standing the Summer term is not normally considered to make up the academic year.
Audit:
Courses that are taken without the purpose of earning academic credit. A student must formally register to audit a course at the beginning of the term, subject to the permission of the instructor and the Department Head and will not normally be allowed to change to regular course status after registration deadlines have passed. The level of participation of auditing students will be determined by the instructor and will not normally include submission of assignments or writing exams. Audited courses will be annotated by the code "AU" on the transcript.
Challenge Examination:
An examination to test the knowledge of candidates in the subject matter of a particular course, the purpose of which is to establish a basis for the granting of credit for the course, without the normal requirements for attending the course and completing the usual course requirements. Course credits earned through successful passing of a Challenge Examination will be annotated as "CG" (Credit Granted) on the transcript. A student cannot request a Challenge Exam, for a course in which they were unsuccessful, in lieu of repeating a course or a supplemental exam. This applies both to courses taken at RMCC or other institutions.
Contact Hours:
The estimated number of hours per week, the course requires. The first number indicates the hours in the classroom. The second number indicates the hours of laboratory or practical work. The third number indicates the estimated hours of at-home study.
Core Curriculum of RMCC:
Courses RMCC students are required to take in order to prepare them to take on positions of leadership within the Canadian Forces.
Corequisite:
A course which must be completed successfully before, or studied concurrently with, the course for which it is prescribed.
Course:
A unit of study designated by a code and number in the Academic Calendar.
Course Grade:
The grade assigned on completion of the course, based on assignments, practical work, examinations and/or other course requirements as determined by the course instructor.
Credit:
The equivalent, for all academic programmes, of a course consisting of about 39 hours of lectures, normally delivered in one term.
Credit Granted:
Credit granted based on challenge exams, non-university courses or other types of experience which is assessed as duplicating RMCC academic requirements. Credits granted on this basis are annotated on the transcript with the code "CG".
Discipline:
A field of study within a Programme of Study. A discipline will be either Major, Concentration, or Minor depending on the number of credits completed in the field of study.
Elective:
A course belonging to another discipline a student may take to complete the minimum requirements of a Programme of Study.
End of Term:
The end of term coincides with the end of the final exam period for that term.
Exemption:
Granted when a student is not required to complete a Mandatory course within a Programme of Study because of prior exposure to related material. An exemption does not earn academic credit, but will enable the student to replace the exempted course with another elective course in order to earn sufficient credits to satisfy degree requirements. The transcript is marked with the code "EXE".
Extra course:
A course which exceeds the requirements of the Programme of Study and which is taken only with the special permission of the Dean responsible for the programme in which the student is registered. The grades obtained in Extra Courses are counted in the student's term and cumulative averages, and when the Extra Course is within the field of study or discipline, the grade obtained in that course is taken into account with respect to the award of distinctions.
Failure of a Course:
A student is deemed to have failed a course if the student fails the normal requirements for a course and either does not successfully pass the supplemental examination for that course, is not permitted or chooses not to write the supplemental examination.
Full Time Undergraduate Students:
Those students registered in at least 80% of the credits of the full year programme for their Programme of Study once the deadline for course withdrawals has expired. Except for First Year, a full time student may, with the permission of the responsible department head, enrol in a maximum of one credit per term over the normal course load for the Programme of Study. Students wishing to enrol in more than one extra credit per term beyond the normal programme must first obtain permission of the responsible Dean. Minimum and maximum credits for full time status are presented in Table D-1.
Good Standing:
Good standing implies that all a student's obligations to the College have been met. The requirements differ depending on the category of student. For example, the student must have paid all required fees, and must be of good character, such that the award of the degree requested does not impugn the values and reputation of the College.
Interest Only Student:
An Interest Only student is a student who is taking one or more courses at RMCC without being admitted to a programme of study or certificate.
Letter of Permission:
RMCC students who wish to take courses at other institutions for credits towards their degree programme must obtain prior written permission in the form of a letter of permission. The course(s) so taken must satisfy a requirement identified in the student's programme plan. Failure to obtain permission prior to the course start date may result in credits not being acceptable. A course calendar description must be submitted with the written request, as well as a Request for a Letter of Permission. The amount of instructional hours should be clearly indicated.
It should be noted that RMCC is a partner of the Canadian Virtual University, a consortium of Canadian universities offering programmes and courses that can be completed at a distance. Universities that are partners in this consortium have agreed to waive the fees normally levied for the processing of a Letter of Permission when the student is registered in a programme of study at a university that is a partner of CVU.
Mandatory Course:
A specific course which a student must pass, or otherwise receive credit, in order to complete a Programme of Study.
Optional Courses:
Courses within a discipline that are not Mandatory Courses.
Part-Time Undergraduate Students:
Students who are registered in less than 80% of the credits of the full year programme for their Programme of Study. A Part-Time Student may take a maximum course load of 3 credits in any one term and must complete at least one course every two years to remain registered in a Programme of Study.
Pass:
A student is deemed to have passed a course if the student completes all requirements for that course to the satisfaction of the instructor.
Post Nominal:
Students who successfully complete the four interlocking components merit the "rmc" post nominal.
Prerequisite:
A course which must be successfully completed prior to commencing the course for which it is required.
Programme of Study:
The minimum set of courses required for the completion of a particular degree or certificate.
Second Language Credits:
Students achieving the bilingual standard (BBB) on official language tests will be awarded an unallocated junior credit with a mark of 90 percent. For comprehension, writing, and speaking, students will be awarded an additional credit with a mark of 90% for each score indicating fluency or better (C or E). A maximum of four such credits will be awarded for a student's second official language. A further two credits may be awarded on the same basis for other languages, subject to formal testing, for a maximum of 6 second language credits. All BBB and above credits will normally be allocated to the third year in a four year *full-time* program. Credits achieved in fourth year will be applied to that year. Credits granted on this basis are annotated on the transcript with the code 'SL'.
Supplemental Examination:
An examination or other form of academic evaluation taken by students who have not passed a course, in order to receive credit for the course. (Note: It is the original final mark not the supplemental exam mark which is used in the calculation of a student's average).
Term Average:
The student's weighted average calculated at the end of any academic term based on all courses completed in that term plus the marks of all full-year courses which are in progress at that point.
Transfer Credits:
Credits for work done at an accredited post-secondary institution, transfer credits may be granted for university courses that are assessed as satisfying RMCC academic requirements, or as fulfilling the requirements for unallocated credits, provided that marks of C- or higher have been earned and an overall satisfactory academic record has been maintained. The minimum mark of C- is to be waived in cases where RMCC has entered into a Memorandum of Understanding with another university or a consortium of universities requiring the parties to reciprocally recognize the passing grade in each other's courses, under conditions stipulated in the Memorandum. A transfer credit for a university-level course taken at a Community College or CEGEP may also be granted provided the mark is satisfactory; normally a maximum of ten such credits may be granted at an appropriate level, depending on the program of study. Course requirements that have been satisfied through Transfer Credit are annotated on the transcript with the code TC.
Visiting Students:
A visiting student is a student enrolled at another university who is authorized by that institution to take courses at RMCC.

1. Degrees

1.1 A degree of Bachelor of Arts (Honours) (B.A.(Hons)), or a Bachelor of Arts (B.A.), Bachelor of Science (Honours) (B.Sc.(Hons)) or a Bachelor of Science (B.Sc.), a Bachelor of Engineering (B.Eng.), a Bachelor of Military Arts and Science (Honours) (B.M.A.Sc.(Hons)) or a Bachelor of Military Arts and Science (B.M.A.Sc.), as appropriate, shall be granted by the Royal Military College of Canada to a student who has successfully completed the requirements of the College. The requirements for each of these degrees are specified in the appropriate sections and tables of the Undergraduate Calendar of RMCC.

1.2 A degree of Master of Arts (M.A.), Master of Science (M.Sc.), Master of Applied Science (M.A.Sc.), Master of Engineering (M.Eng.), Master of Applied Military Science (M.A.M.Sc.), Master of Business Administration (M.B.A.), Master of Defence Studies (M.D.S.) or Doctor of Philosophy (Ph.D.) shall be granted by the Royal Military College of Canada to those who successfully complete the requirements of the College. The requirements for each of these degrees are specified in the appropriate sections of the Postgraduate Calendar of RMCC.

1.3 The degree Doctor of Laws (L.L.D.) honoris causa, Doctor of Science (D.Sc.) honoris causa, Doctor of Military Science (D.Sc.Mil.) honoris causa, or Doctor of Engineering (D.Eng.) honoris causa may be granted by the Royal Military College of Canada to those who are worthy of the honour.

1.4 The Senate may, for cause stated, deny a degree for any student.

1.5 In order to be granted a degree from RMCC, the candidate must meet all academic requirements, and be in good standing with the college. In the case of a candidate denied a degree for cause, Senate may consider the award of a suitable degree at a later date, upon presentation of evidence permitting the candidate's good standing at RMCC to be restored.

2. Certificates and Diplomas

2.1 Certificates and diplomas are granted to students who have successfully completed the Programme of Studies leading to Certificates or Diplomas as specified in the appropriate Calendars and Brochures published by RMCC.

3. Honours Programmes of Study

3.1 To earn an Honours Bachelor of Arts degree within a discipline, a student must successfully complete the required courses set out in the applicable Honours Programme of Study, with at least 20 credits within the discipline, must maintain a minimum B average in the Honours courses in all 300 and 400 level courses in their Honours Programme of Study, and must attain at least a B- average in the 400 level courses.

3.2 To earn an Honours Bachelor of Science degree within a discipline, a student must successfully complete the required courses set out in the applicable Honours Programme of Study and must maintain a minimum B- average in all 300 and 400 level courses prescribed by the Faculty of Science.

3.3 To earn a Bachelor of Engineering degree within an approved engineering programme, a student must successfully complete all required courses set out within the applicable Programme of Study as prescribed by the Faculty of Engineering.

3.4 To earn an Honours Bachelor of Military Arts and Science degree, a student must successfully complete the required courses set out in the applicable Honours Programme of Study, with at least 20 credits in Military Studies, must maintain a minimum B average in the Honours courses in all 300 and 400 level courses in their Honours Programme of Study, must attain at least a B- average in the 400 level courses and must achieve at least a B in the Directed Research Project (MAS 400).

3.5 The Faculty Council may, for cause stated, remove a student from an Honours Programme of Study in Arts or Science at any time, even though the student may have obtained the standard required by these regulations

4. Second Degrees

4.1 The holder of an Undergraduate Degree from RMCC or from another university may complete a second Undergraduate Degree at RMCC, subject to the agreement of the Faculty and/or departments involved and to the following restrictions:

  1. The holder of an Honours degree from RMCC or from another university may not apply to obtain from RMCC a Major or a General degree in the same discipline;
  2. the student may not apply to register into a Programme of Study leading to a degree which has the same name as the first undergraduate degree he/she has obtained, except that the student may apply to be admitted to an Honours Programme of Study, if the first degree obtained is a Major or a General degree or may apply to be admitted to a Major Programme of Study if the first degree obtained is a General degree;
  3. the student has met the requirements for admission into the chosen Programme of Study, as determined by the Faculty and/or departments concerned.

4.2 To obtain a Second Degree, the holder of a first undergraduate degree, whether from RMCC or from another university, must complete at least half of the credits required by the chosen Programme of Study through RMCC and meet all the requirements of the chosen Programme of Study as specified in the RMCC Undergraduate Calendar.

5. Upgraded Degrees

5.1 The holder of a General Degree from RMCC may apply to complete a Major or an Honours Programme at RMCC, subject to the agreement of the Faculties and/or departments involved, if she/he has met the requirements for admission into the chosen Programme of Study, as determined by the Faculties and/or departments concerned.

5.2 The holder of a Major Degree from RMCC may apply to complete an Honours Programme at RMCC, subject to the agreement of the Faculties and/or departments involved, if she/he has met the requirements for admission into the chosen Programme of Study, as determined by the Faculties and/or departments concerned.

5.3 To obtain an Upgraded Degree, the holder of a General or Major Degree from RMCC must meet all the requirements of the chosen Major or Honours Programme of Study as specified in the RMCC Undergraduate Calendar.

6. Changes in the Programme of Study

6.1 In the case of a transfer of registration in a Programme of Study between Faculties, the approval of the Dean and the Head of the Department or Programme Coordinator to which the student requests transfer is required.

6.2 The courses selected by any student may not be altered later than four weeks (28 days) after the beginning of the academic year or, in the case of single term courses, four weeks after the beginning of that term without the permission of the Dean of the Faculty in which the student is registered.

6.3 Normally a student will not be permitted to withdraw from a course after the 7th week (49th day) of the term. Courses dropped between the 4th and 7th week will be reflected as "Withdrawn / Abandonné " on the transcript, whereas after this period a mark will be assigned. In exceptional circumstances, the Dean may authorize a student to withdraw from a course at any time without academic penalty reflected on the transcript.

7. Course Completion

7.1 A university degree certifies that its holder has attained a measurable level of academic achievement as established by a recognized system of evaluation. Thus the performance of each student in each course must be evaluated by the instructor or instructors responsible for the course. Final grades are determined by students' performance on one or more of the following:

  1. Assigned work: assignments, term papers, projects, oral presentations etc.;
  2. Class participation which, in certain disciplines, may justify an attendance requirement;
  3. Progress tests;
  4. Laboratory tests and/or laboratory work;
  5. Mid-term and/or final examinations; and/or
  6. Level of written and/or oral expression.

7.2 The weight accorded to the various elements is at the discretion of the instructor or instructors responsible for the course. At the beginning of a course the instructor shall provide students with the evaluation scheme in writing. The grading scheme cannot be altered without appropriate notice and normally should not be altered at all after seven weeks (49 days) into the term.

7.3 For courses offered at a distance (correspondence or Internet) through the Division of Continuing Studies, the elements to be used in determining the final grade and the weightings of these elements will be decided by the department from which the course emanates. Normally, a proctored examination will be required.

7.4 For each course a student must complete term work and all assignments to the satisfaction of the department concerned.

7.5 Students must normally complete all required course work prior to the last day of the term in which the course is offered. Students with incomplete work will normally receive a final grade based on work completed. Under exceptional circumstances, the Department Head may allow an incomplete grade to be assigned followed by the code "IN", provided that the student requests an incomplete grade and the instructor agrees to accept the outstanding work. (Prior to granting such a request, the Department Head may require a written appeal and/or medical certification or other documentation that demonstrates extenuating circumstances.) When the Department Head agrees to allow an incomplete grade to be awarded, the student will be advised in writing of the last acceptable date for receipt of late work.

7.6 If a revised mark has not been submitted before the end of the following term, the "IN" annotation will be automatically deleted from the transcript and the interim mark will stand as the final mark. (This one-term maximum may be extended when failure to complete course requirements is clearly due to exceptional circumstances (i.e., not simply workload demands). However, when it is unlikely that a student will be able to complete a course due to Canadian Forces operational requirements, the student is encouraged to apply to withdraw without penalty.)

8. Transcript Notations

8.1 In addition to numeric and letter grades, the Royal Military College of Canada uses the entries shown in Table 8-1 on the student's Transcript to reflect course status:

Table 8-1 Transcript Notations

Transcript Notation Meaning
AC Accepted (refers to thesis or project)
AE Aegrotat credit
AU Audit
CG Credit Granted
CN No Credit
EX Extra Course (in excess of normal degree requirements)
EXE Exempt (no credit given)
IN Incomplete
IP In Progress
TC Transfer Credit
WD Withdrawn
WDS Withdrawn (military service commitment)

9. Credits

9.1 Each course has been assigned a credit value, which is included in the Calendar description. Credits are used in determining the average and academic standing of a student. The actual credits assigned to a course are a function of the contact time.

10. Final Examination

10.1 Final examinations will be held at dates and times specified in the examination timetables. Final examinations may be held outside the specified exam period only with prior approval of Faculty Council.

10.2 The instructor may refuse a student permission to write a final examination in a course if the requirements with regard to course work have not been met.

10.3 Under exceptional circumstances, including illness or deployment, a student may be granted, by the instructor or the Department Head concerned, permission to reschedule a final examination.

10.4 Final Standing is granted by the Senate upon recommendation from the Faculty Board and Faculty Council.

11. Academic Grades

11.1 Grades for all courses appear on transcripts as letter grades and per cent grades.

11.2 Gradation of Academic Distinctions used by the Royal Military College of Canada is shown in Table 11-1.

Table 11-1 Conversion Table of Academic Standing

First Class Distinction

Letter Grade Percentage Grade Relationship
A+ 94-100
A 87-93
A- 80-86

Distinction

Letter Grade Percentage Grade Relationship
B+ 76-79
B 73-75
B- 70-72

Pass

Letter Grade Percentage Grade Relationship
C+ 66-69
C 63-65
C- 60-62
D+ 56-59
D 53-55
D- 50-52

Failure

Letter Grade Percentage Grade Relationship
E 40-49

Serious Failure

Letter Grade Percentage Grade Relationship
F 0-39

12. Academic Distinctions

12.1 Students graduating with a Bachelor of Arts (Honours) who have attained at least an A- average in the 300 and 400 level honours courses will have their transcripts annotated "First Class Distinction". Students graduating with a Bachelor of Arts Honours who have attained at least a B- average in the 300 and 400 level honours courses will have their transcripts annotated "with Distinction".

12.2 Students graduating with a Bachelor of Science (Honours) who have attained at least an A- average in the 300 and 400 level honours courses will have their transcripts annotated "First Class Distinction". Students graduating with a Bachelor of Science Honours who have attained at least a B- average in the 300 and 400 level honours courses will have their transcripts annotated "with Distinction".

12.3 Students graduating with a Bachelor of Engineering who have attained at least an A- average in all 400 level courses will have their transcripts annotated "First Class Distinction". Students graduating with a Bachelor of Engineering who have attained at least a B- average for all 400 level courses will have their transcripts annotated "with Distinction".

12.4 Students graduating with a Bachelor of Military Arts and Science (Honours) who have attained at least an A- average in the 300 and 400 level honours courses and achieved at least a B in their Directed Research Project will have their transcripts annotated "First Class Distinction". Students graduating with a Bachelor of Military Arts and Science (Honours) who have attained at least a B- average in the 300 and 400 level honours courses and achieved at least a B in their Directed Research Project will have their transcripts annotated "with Distinction".

12.5 For all other undergraduate degrees, students who have attained at least an A- average for all their 300 and 400 level RMC courses, based on a minimum of five courses, will have their transcripts annotated "First Class Distinction". Students who have attained at least a B- average in the 300 and 400 level RMC courses, based on a minimum of five courses, will have their transcripts annotated "with Distinction".

13. Aegrotat Standing

13.1 Aegrotat Standing in a course may be granted by the Faculty Council to a student who has been unable to write the final examination, but who has received satisfactory term marks. Courses passed with an Aegrotat Standing will be so annotated in the transcript and not be included in the calculation of overall average.

14. Pass Standing

14.1 A student is on Pass Standing unless the student is placed on Warning, Probation or is required to Withdraw

15. Warning

15.1 A Full Time student shall be placed on Warning at the end of a term if the student fails one or more mandatory courses, whose total credit value is less than 2, provided the student's term average is greater than 50 percent.

15.2 A Full Time student will be removed from Warning when the student has successfully completed all previously failed Mandatory Courses.

15.3 A Part Time student shall be placed on Warning if:

  1. The student has failed a Mandatory Course whose total credit value is less than 2, or

  2. After taking courses in any given Programme of Study, the student has failed courses totalling more than four (4) credits.

15.4 A Part Time student must retake successfully the failed Mandatory Course or pass all subsequent courses taken totalling no less than eight (8) credits to be removed from Warning.

16. Probation

16.1 A Full Time student shall be placed on Probation at the end of a term if the student fails mandatory courses such that the cumulative total credit value of Mandatory Courses failed and which have not been successfully completed is greater than or equal to 2, but less than or equal to 4, provided the student’s term average is greater than 50 percent.

16.2 A Full Time student will be removed from Probation and placed on Warning upon successful completion of a sufficient number of courses such that the total credit value of the courses that the student must retake is less than 2.

16.3 A part time student shall be placed on Probation if:

  1. The student was on Warning and fails any Mandatory Course; or

  2. The student's cumulative average is less than 50 per cent but equal to or greater than 45 percent; or

  3. The student has failed courses totalling more than eight (8) credits

16.4 A Part Time student must retake successfully all failed Mandatory Courses or pass all subsequent courses taken totalling no less than eight (8) credits to be removed from Probation.

17. Failed Term

17.1 A Full Time Student shall be declared "Failed Term" at the end of a term if:

  1. the student fails Mandatory Courses such that the cumulative total credit value of Mandatory Courses failed and which have not been subsequently successfully completed is greater than 4;
  2. the student’s average is less than 50 percent; or,
  3. the student fails any Mandatory Course or Courses such that, due to prerequisite requirements, will be unable to register in the subsequent term in a normal course load as defined in Table D-1 or as determined by the department head .

17.2 Students who are in a Failed Term Status will not be required to maintain a normal course load as described in Table D-1 of the Academic Regulations. Students in a Failed Term Status may take only courses up to but not exceeding the normal course load as defined in Table D-1.

Note: In some cases, ROTP or UTPNCM students in “Failed Term” status will be unable to complete their programme within their period of subsidization. In these cases, a decision by the military chain of command will be required in order for the student to continue in the programme.

18. Withdrawal

18.1 Except when exceptional or extenuating circumstances are present, a Full Time student will be required to Withdraw from a Programme of Study if:

  1. A Mandatory Course is failed for a second time; or

  2. The term average is less than 45 per cent; or

  3. The student fails Mandatory Courses totalling more than four (4) credits in any term; or

  4. The student has failed courses totalling more than eight (8) credits.

  5. An ROTP or UTPNCM student fails a term having previously failed a term in the same programme.

18.2 Except when exceptional or extenuating circumstances are present, a Part Time student will be required to Withdraw from a Programme of Study if:

  1. The student fails a course that the student has previously failed; or

  2. The student has a cumulative average, based on at least four (4) courses taken, of less than 45 per cent; or

  3. The Student on Probation fails a Mandatory Course; or

  4. The student has failed courses totalling more than twelve (12) credits.

18.3 A student who is required to Withdraw from a Programme of Study may apply for admittance to a different Programme of Study. Permission of the appropriate Dean is required for admittance to a new Programme of Study.

18.4 The Senate of the Royal Military College of Canada may at any time require a student to withdraw from the University if his or her conduct, attendance, work or progress is deemed unsatisfactory.

19. Re-admittance

19.1 A student who has been required to Withdraw from a Programme of Study may apply to be re-admitted to the Programme of study no sooner than 12 months after receipt of the notification requiring withdrawal.

19.2 A student who is re-admitted to and is subsequently required to Withdraw from a Programme of Study for a second time will not normally be permitted to apply for re-admittance.

20. Supplemental Examinations

20.1 Supplemental Examinations at the Royal Military College of Canada will be held at dates and times specified in the Supplemental Examination timetables.

20.2 Both the original mark and the mark for any supplemental examinations will be shown on the student's transcript.

Note: It is the original final mark not the supplemental exam mark which is used in the calculation of a student's average.

20.3 Unless precluded by Faculty Council, a Full-time student will be granted the option of writing Supplemental Examinations, provided that:

  1. the student's mark in the course is less than 50% but greater than or equal to 40%; and
  2. the student's overall Term Average is not less than 50%.

20.4 A Full-time student will not be permitted to write more than two (2) Supplemental Examinations in any term.

20.5 No full-time student will be allowed to write more than four (4) Supplemental Examinations during the student's entire period of undergraduate study at the Royal Military College of Canada.

20.6 Part-time students are not permitted to write Supplemental Examinations.

21. Language Used in Examinations and Course Work

21.1 A student may write examinations in either English or French, except that the examinations in language courses must be written in the language concerned.

21.2 With the exception of language courses, a student may write assignments or other course work in the student's first official language. However, the student must inform the instructor of the student's intention of handing in assignments and other course work written in the official language different from the one in which the course is given no later than seven days after the beginning of the term. If the instructor is unable to mark course work written in that language, the instructor must immediately inform the department responsible for the course of the student's request. The department shall make arrangements for the course work written in that language to be properly marked.

22. Complaints, Grievances, Appeals and Re-reads of Examinations

22.1 A student with a complaint or issue that is academic in nature should first communicate the concern to the involved instructor in an informal manner. This should be done as soon as possible after the student first becomes aware of the issue. The student must ensure that the instructor is aware of all of the facts that the student believes have a bearing on the issue, and which could affect the instructor's reconsideration of the issue, but which may not have been considered in the instructor's initial decision. The instructor will examine the issue again; reconsider the decision on the basis of the information that the student has provided, and will provide a response to the student as quickly as is practicable, and normally within seven (7) calendar days.

22.2 If the student is not satisfied with the instructor's decision, the student should take up the issue with the Chair of the Department or Programme of Study concerned in an informal manner. The student must ensure that the Chair of the Department or Programme of Study is made aware of all the relevant facts having a bearing on the issue. The Chair of the Department or of the Programme of Study concerned must provide a response to the student as quickly as is practicable, and normally within seven (7) calendar days.

22.3 If the student is not satisfied with the decision, a formal Appeal may be made to the Dean of the Faculty or Division responsible for the programme. This Appeal must be made in writing and submitted, through the appropriate Department Head or Programme Chair, as soon as practicable, but not later than twenty-one (21) calendar days after the student was informed of the decision of the Chair of the Department or Programme. The student should attach to the Appeal copies of all relevant documents and when copies are not available, provide clear references to other documents that the student feels are relevant. The responsible Dean will inform the student in writing of the decision with respect to the Appeal. Normally, within fourteen (14) calendar days of the date of receipt of the completed Appeal from the student.

22.4 If the student is not satisfied with the decision reached by the Dean, an Appeal may be made to Faculty Council. The student must submit the Appeal in writing, within twenty-one (21) calendar days of receiving the decision of the Dean. The student must submit the Appeal to Faculty Council through the Registrar, and should attach to the Appeal, copies of all relevant documents. When copies of documents are not available, the student must provide clear references to those documents that the student feels are relevant. Appeals to Faculty Council will normally be considered at the next scheduled meeting of Faculty Council, provided that the Registrar received the Appeal at least four (4) working days before the scheduled meeting of Faculty Council. The Registrar will inform the student in writing of the decision made by Faculty Council concerning the Appeal.

22.5 If the student is not satisfied with the decision of Faculty Council an Appeal may be made to the Senate. The student must submit the Appeal in writing within twenty-one 21 calendar days of receiving the decision of Faculty Council. The student must submit the Appeal in writing to the Senate through the Registrar, and should attach to the appeal copies of all relevant documents including a statement describing the basis of the appeal. Appeals will only be heard by Senate if they are based on new information or an abuse of process. Merely disagreeing with the decision of Faculty Council will not be considered a legitimate basis for an Appeal. Senate may decline to hear an Appeal if it finds that there is no legitimate basis for the appeal. Appeals to Senate will normally be heard at the next scheduled meeting of the Senate. The Registrar will notify the student in writing of the Senate’s decision concerning the Appeal within seven (7) calendar days of the decision being made. The decision of Senate is final and may not be appealed further.

22.6 If the student's complaint or grievance pertains to the marks awarded on a final exam and cannot be resolved in an informal manner, the student may make a formal request to have the exam re-evaluated. This request is to be made in writing to the Registrar. The Registrar will forward the request for re-read to the Head of the appropriate department, who will decide how the re-read will be conducted. The result of the final exam re-read will be used to replace the original exam’s mark and used in the determination of the student's final course grade. To ensure that such matters are addressed with due diligence, a request for re-read must normally be submitted not later than thirty (30) days after the student has been made aware of the result. A request for re-read will address only one exam, and normally will not be entertained for assignments, tests, or any other work that has been removed from the custody of the instructor after being marked and recorded.

22.7 A student wishing to make a complaint on an academic issue which is not related to a specific course has to take it directly to the person responsible, whether the programme chair, the head of department or the dean. The complaint or grievance will then follow the process within the time periods as prescribed above.

23. Academic Misconduct

23.1 Academic Misconduct is defined as Cheating, Plagiarism or other violations of academic ethics. (It is important to note that, while the list below is comprehensive, it should not be considered exhaustive.)

Cheating includes:

  1. An act or attempt to give, receive, share or utilize unauthorized information or assistance before or during a test or examination;
  2. Failure to follow rules on assignments, presentations, exercises, tests, or examinations;
  3. Unauthorized co-operation or collaboration;
  4. Tampering with official documents, including electronic records;
  5. Falsifying research, experimental data, or citations;
  6. The inclusion of sources that were not used in the writing of the paper or report; and
  7. The impersonation of a candidate at an examination.

Plagiarism includes:

  1. Using the work of others and attempting to present it as original thought, prose or work. This includes failure to appropriately acknowledge a source, misrepresentation of cited work, and misuse of quotation marks or attribution;
  2. Failure to acknowledge adequately collaboration or outside assistance and;
  3. Copying.

Other violations of academic ethics include:

  1. Not following ethical norms or guidelines in research;
  2. Failure to acknowledge that work or any part thereof has been submitted for credit elsewhere;
  3. Misleading or false statements regarding work completed; and
  4. Knowingly aiding or abetting anyone in committing any form of academic misconduct.

23.2 All cases of suspected Academic Misconduct must be reported to the Department Head responsible for the course in which the alleged misconduct took place. The Department Head must in turn inform the appropriate Dean of the suspected misconduct. The Dean determines the manner in which the suspected misconduct is to be investigated. The results of all such investigations are reviewed at a regular meeting of the Dean's Council. If Deans’ Council determines that Academic Misconduct has taken place, the Dean's Council may award any Academic Sanction listed in Regulation 23.3 except for Expulsion. If the Deans’ Council determines Academic Misconduct has taken place and that Expulsion is warranted, it may recommend to the Senate that the student be expelled. The Senate in accordance with Regulation 18.4 has the authority to require a student to withdraw. Faculty Council will be informed on a regular basis of any Academic Sanctions that are awarded. The findings with respect to Academic Misconduct allegations will be published in a public forum without names on a periodic basis.

23.3 Academic Sanctions imposed upon students found guilty of academic misconduct may consist of one or more of:

  1. Recorded Caution;
  2. Reduction in mark for the work involved;
  3. Reduction in mark of the course for which the work involved was submitted;
  4. Suspension for a fixed period of time;
  5. Annotation of Official Transcript and;
  6. Expulsion.

When determining the appropriate Academic Sanction mitigating or aggravating circumstances may be considered.

In addition to the Sanctions described above, a student found guilty of academic misconduct may be required to re-submit any work that was deemed to constitute academic misconduct. If work is required to be re-submitted, the student will be informed in writing by the appropriate Department Head or Programme Chair within seven (7) calendar days of the decision being made of the nature of the required submitted work, the maximum mark it will be eligible to receive and the date by which it must be submitted. Work that is re-submitted may be awarded a reduced mark or zero. If a student fails to re-submit the required work to a satisfactory standard by the required date a mark of zero will be awarded for the course and the student will normally be deemed to be in a Failed Term Status. Academic sanctions imposed may also include exclusion from or suspension, cancellation, or forfeiture of any scholarships, bursaries, or awards with any academic component.

23.4 In cases of repeated or aggravated academic misconduct, when the student is a member of the Canadian Forces, the student's Commanding Officer shall be notified by the Commandant of the Royal Military College of Canada of the infractions. In any instance of academic misconduct by a Canadian Forces member further administrative or disciplinary action may be taken, as deemed appropriate by the member's Commanding Officer.

23.5 Students who are found guilty of repeated or aggravated academic misconduct and, as a consequence, are expelled from RMCC will not be considered for admission or readmission to any degree programme or course offered by or through RMCC. After a period of not less than five years from the date of expulsion, the Senate may, upon receipt of a written request, review an expelled student's case and consider an application for admission or re-admission.

23.6 All Academic Sanctions will become part of a student's permanent academic record. For serious cases of Academic Misconduct, and upon specific direction by the Dean's Council, a student's Official Transcript may be annotated so as to indicate that academic misconduct took place and that an Academic Sanction was awarded.

23.7 The Royal Military College of Canada and its faculty members reserve the right to employ originality checking and plagiarism detection instruments or services to protect, preserve, and promote the academic integrity of the credits and degrees it grants. Students enrolled in an RMCC course may, as part of the requirements to receive credit for that course, be required to submit their work to such originality checking and plagiarism detection instruments or services.

23.8 Students must be provided with the investigation report and any other documents or evidence that may be used in determining their culpability.  In addition they have a right to provide a written response to the investigation and any other evidence that may be used by the Dean’s Council in determining culpability.  Students have the right to appeal any decision of Academic Misconduct or any sanction awarded as a result of a finding of Academic Misconduct.  If the student is not satisfied with the decision of Deans’ Council an appeal may be made to the Senate. The student must submit the appeal in writing within twenty-one (21) calendar days of receiving the decision of Deans’ Council. The student must submit the appeal in writing to the Senate through the Registrar, and should attach to the appeal copies of all relevant documents including a statement describing the basis of the appeal. Appeals will only be heard by Senate if they are based on new information or an abuse of process. Merely disagreeing with the decision of Deans’ Council will not be considered a legitimate basis for an Appeal. Senate may decline to hear an appeal if it finds that there is no legitimate basis for the appeal. Appeals to Senate will normally be heard at the next scheduled meeting of the Senate. Normally appeals to Senate will be on a paper basis only.  At the request of the student, Senate may agree to hear the appeal in viva voce but this is at the discretion of the Senate. The Registrar will notify the student in writing of the Senate’s decision concerning the appeal within seven (7) calendar days of the decision being made. The decision of Senate is final and may not be appealed further.

Additional Regulations of the Royal Military College of Canada

The Academic Regulations for the RMCC Undergraduate Programme were amended effective 1 September 2003. The following Academic Regulations were in effect prior to 1 September 2003 and continue to apply to students attending RMCC under the ROTP, RETP and UTPNCM programmes until officially amended or rescinded.

29. To be granted pass standing a cadet must:

  1. achieve a satisfactory standard in Physical Education and in Military Training;
  2. achieve a satisfactory standard in Second Language Training; and
  3. obtain a favourable report in Officer-Like Qualities.

46. A cadet who, in the opinion of the staff, fails to develop the necessary officer-like qualities will, on the approval of the Commandant for such action, be required to withdraw.

Table D-1

Programme Minimum number of credits Normal Course Load Maximum number of credits
Arts: 1st Year 3 per term | 8 per academic year 5 credits per term | 10 per academic year 6 per term
Arts (except Business Administration): 2nd, 3rd or 4th Year 3 per term | 8 per academic year 5 credits per term | 10 per academic year 6 per term
Business Administration: 2nd, 3rd or 4th Year 3 per term | 8 per academic year Variable across Years 1 per term above the normal programme
Science: All Years 3 per term | 8 per academic year 5 credits per term | 10 per academic year 6 per term
Engineering: 1st Year 4 per term | 8 per academic year 6 credits per term | 12.5 per academic year 7 per term
Engineering: 2nd 3rd or 4th Year 4 per term | 8 per academic year Variable across programmes and Years- 1 per term above the normal programme
BMASc: all Years 3 per term | 8 per academic year 5 credits per term | 10 per academic year 6 per term
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